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Commission Board Meeting on Wed, February 13, 2019 - 4:00 PM

Meeting Agenda: 

*Public comment will be received for each item as it is discussed.

Consider approval of the minutes for January 23 (deferred from 02/06/19) and January 30, 2019.

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
(b) Consider approval to Solicit Bids for Herbicides Noxious Weed Cost Share Sales and Rights of Way Control. (Keith Browning);
(c) Consider approval to Solicit Bids for Supply of Rock Aggregates. (Keith Browning);
(d) Consider approval to Solicit Bids for Supply of Hot Mix Asphalt (HMA). (Keith Browning);
(e) Consider approval to Solicit Bids for Highway De-Icing Salt. (Keith Browning);
(f) Consider authorization to purchase a pre-cast reinforced concrete frame culvert from Forterra at a cost of $68,100.00 for Project No. 2017-55, the replacement of Structure No. 100.00-12.41E. (Keith Browning);
(g) Consider approval of the Annual Noxious Weed Management Plan. (Keith Browning);
(h) Consider waiving the Purchasing Procedures and awarding door and window replacement work at Building #21 on the Douglas County Fairgrounds to Ziegler Glass for $64,545. (Sarah Plinsky);
(i) Consider approval of 2018 Year-End Transfers (Cammy Owens); and
(j) Accounts Payable

REGULAR AGENDA
(2) Appointments:  
-Board of Zoning Appeals (1) position open 12/31/18
 -Building Code of Appeals Board (1) position open 12/16 (plumber)
 -Community Corrections Advisory Board (2) positions open (General/Social Services)
 -Criminal Justice Coordinating Council (1) position (District 1 Commissioner Appointee)
 -Douglas County Fair Board (1) position: Kanwaka
 -Douglas County Senior Resource Center Board of Directors: (3) positions
 -Fire District No. 1: (2) positions
 -Fire District No. 4: (1) position
 -JAAA Advisory Council (2) positions
 -JAAA Board of Directors (2) positions
 -Heritage Conservation Council: (1) position (Architect)
 -Lawrence-Douglas County Advocacy Council on Aging (10) open positions
 -Lawrence-Douglas County Health Board: (1) position

(3) General Public Comment

(4) Commissioner and/or Administrator Miscellaneous

(5)  Adjourn

Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

February 13, 2019

Derusseau called the regular meeting to order at 4:00 p.m. on Wednesday, February 13, 2019 with all Commissioners present.
 
MINUTES 02-13-19
Derusseau moved to approve the minutes for January 23 and January 30, 2019. Motion was seconded by Kelly and carried 3-0.

CONSENT AGENDA 02-13-19
Derusseau moved approval of the following Consent Agenda:
►  Commission Order Nos. 19-011 and 19-012 on file in the office the     County Clerk;
►  Authorized the Public Works staff to solicit bids for supply of herbicides as required for the 2019 spray season;
►  Authorized the Public Works staff to solicit bids for supply of crushed rock aggregates for the 2019 maintenance season;
►  Authorized the Public Works staff to solicit bids for supply of hot mix asphalt for the 2019 maintenance season;
►  Authorized the Public Works staff to purchase a pre-cast reinforced concrete frame culvert from Forterra at a cost of $68,100.00 for Project No. 2017-55, the replacement of Structure No. 10.00N-12.41E;
►  Authorized the Public Works staff to solicit bids for supply of highway de-icing salt for the 2019/2020 winter storm season;
►  Approved the Annual Noxious Weed Management Plan and the 2019 Annual Noxious Weed Eradication Progress Report to be sent to the Kansas Department of Agriculture;
►  Waived the purchasing procedures and awarded door and window replacement work at Building #21 on the Douglas County Fairgrounds to Ziegler Glass for $64,545;
►  Approved the 2018 Year-End transfers; and
►  Accounts payable in the amount of $4,501,954.33 to be paid on 02/14/19.

Motion was seconded by Thellman and carried 3-0.

APPOINTMENTS 02-13-19
Kelly moved to appoint Stephanie Davis to the non-lawyer positon on the District Judicial Nominating Committee. Motion was seconded by Thellman and carried 3-0.

GENERAL PUBLIC COMMENT – none.

COMMISSIONERS AND/OR ADMINISTRATIVE MISCELLANEOUS 02-13-19

1) Thellman asked the Board to consider allowing the Douglas County Public Works Department to assist in emergency snow removal in Grant Township due to an immediate staffing issue. Weather predictions include the possibility of a large amount of snow in the next week and Grant Township does not have staff to maintain the roads at this time.  

Keith Browning, Director of Public Works, stated Kansas Statutes allow for counties and townships to enter into an agreement for emergency road maintenance with reimbursement to the county. County policy states the township roads would be cleared only after County roads were cleared, and the County would only blade if there is 3 inches or more snow. In case of ice, the County would put down sand or chat. If the township wanted the county to permanently takeover road maintenance there would need to be an election.  

After discussion, Thellman moved to approve Douglas County Public Works Staff to work with Grant Township on an agreement in the event there is a snow storm emergency in accordance with the County Snow Removal Policy. Motion was seconded by Derusseau and carried 3-0.

2) Sarah Plinsky, Interim County Administrator, stated the County issued a press release regarding the change in the Douglas County Board of Commissioners meeting times effective March 6, 2019. The Board of County Commissioner meetings will begin at 5:30 p.m. Work sessions will begin at 4:00 p.m. Upcoming work sessions include:
 March 6 – Behavior Health Peer Fellow Project
 March 20 – 2020 Budget Preparations
 March 27 – Public Road/Cross Access Easement Discussion
  
3) Plinsky and Jill Jolicoeur, Assistant to the County Administrator, met with the United Way in Wichita on February 12 to make progress on MyResource Connection. They are experiencing software issues they hope can quickly be resolved, though the program is progressing.
 
Derusseau adjourned the meeting.

 
____________________________  ____________________________
 Michelle Derusseau, Chair                Patrick Kelly, Vice-Chair
 
ATTEST:
 ____________________________ _____________________________  
Jamie Shew, County Clerk                 Nancy Thellman, Member