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Commission Board Meeting on Wed, January 9, 2019 - 4:00 PM

Meeting Agenda: 

WEDNESDAY, JANUARY 9, 2019 

4:00 p.m.
- Consider approval of the minutes for August 16, October 10, October 17, October 24, November 14, November 15, November 21, November 28, December 5, December 12 and December 19, 2018.
 
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders;
(b) Consider approval for the FY2018 Year End Outcomes Report for Community Corrections. (Deborah Wright)
 
REGULAR AGENDA
(2) Consider the Project Charter for review of the Lawrence Douglas County Fire Medical Agreement with the City of Lawrence (Sarah Plinsky)
 
(3) Approve the creation of a Behavioral Health Projects equipment reserve account and transfer of FY 2018 year-end balance from the Behavioral Health Projects account in the amount not to exceed $670,000. (Jill Jolicoeur/Bob Tryanski)
 
(4) Accept and approve the Douglas County Personnel Policy 2019 Update. (Jill Jolicoeur)
 
(5) Accounts Payable
 
(6) Appointments:  
 -Board of Zoning Appeals (1) position open 10/17
 -Building Code of Appeals Board (2) positions open12/16
 -Community Corrections Advisory Board (1) position open 08/31/18 (educator)
 -Criminal Justice Coordinating Council (2) positions
 -Fire District No. 1 (2) positions open 12/31/18
 -Fire District No. 2 (2) positions 
 -JAAA Advisory Council (2) position
 -JAAA Board of Directors (1) position 
 -Joint Economic Development Council (2) positions
 -Lawrence-Douglas County Advocacy Council on Aging (2) open positions
 -MPO Bicycle Advisory Committee (1) position
 -Mental Health Board (1) position open 04/18
-Senior Resource Center (1) position open 12/31/18 
 
(7) General Public Comment
- Commissioner Gaughan recognition of Service to Douglas County
 
(8) Commissioner and/or Administrator Miscellaneous
 
(9)  Adjourn
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

January 9, 2019

Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, January 9, 2019 with all Commissioners present.

CONSENT AGENDA 01-09-19
Thellman moved approval of the following Consent Agenda:
►  Commission Order Nos. 19-001 and 19-002 on file in the office the County Clerk; and
►   Amended FY2018 Year End Outcome Report for Community Corrections.

Motion was seconded by Gaughan and carried 3-0.

LAWRENCE-DOUGLAS COUNTY FIRE & MEDICAL 01-09-19
Sarah Plinsky, Interim County Administrator, requested feedback regarding the proposed Project Charter for review of the Lawrence-Douglas County Fire and Medical Agreement with the City of Lawrence.

The purpose of the project is to review the current Emergency Medical Services (EMS) agreement between the City of Lawrence and Douglas County with an end goal of having the governing bodies of both entities approve an updated agreement with a reasonable implementation timeframe. The Project Charter timeline outlines a course on how to begin working on the agreement review process by giving deadlines for deliveries and action steps.

Derusseau stated she had concerns that the March 31, 2019 deadline to have an agreement to the City and County Commissioners was too aggressive for such a complex agreement that will affect other municipalities.

Thellman stated she shared that same concern. The current agreement has been in place for years and needs a lot of work to be fair to all parties. She feels the project should be thorough and there are no deficiencies while in negotiations. Instead of a quick timeline, she would rather see both parties agree to work diligently. 

Derusseau suggested the Board receive updates to determine the status of the project prior to the March 31 deadline.

Thellman opened the item for public comment. No comment was received.
No action was taken.

BEHAVIORAL HEALTH 01-09-19
The Board considered authorizing the creation of a Behavioral Health Projects Equipment Reserve Account and to transfer a Fiscal Year (FY) 2018 year-end balance from the Behavioral Health Projects account in an amount not to exceed $670,000.

The Fiscal Year 2018 Behavioral Health Budget included $1.5 Million in funding  support of (including but not limited to) Expanded Psychiatry Services with Bert Nash and Heartland Community Health, an Integrated Crisis Team (ICM) at Lawrence Memorial Hospital and Douglas County Citizens Committee on Alcoholism (DCCCA) Social Detoxification Services.

As of December 31, 2018, expenses for these projects totaled $828,000, with approximately $670,000 remaining unexpended. In an effort to preserve the balance of the FY 2018 funding available to advance the behavioral health activities to the greatest extend possible with the approved funding, staff is proposing the creation of a Behavioral Health Projects Equipment Reserve Account with funding from a one-time transfer of the FY 2018 year-end balance.

Thellman opened the item for public comment. No comment was received.

Thellman moved to approve the creation of a Behavioral Health Projects Equipment Reserve Account and to transfer the FY 2018 year-end balance from the Behavioral Health Projects account in an amount not-to-exceed $670,000. Motion was seconded by Gaughan and carried 3-0.

ADMINISTRATIVE SERVICES/PERSONNEL 01-09-19
Jill Jolicoeur, Assistant to the County Administrator, asked the Board to consider updates to the 2019 Douglas County Personnel Policy. Key modifications included clarifying language regarding: employee grievance and appeals, post-accident testing for employees following a motor vehicle accident, employee conceal carry, meal travel guidelines and per diem for travel expenses.

After discussion, Thellman opened the item for public comment. No comment was received.

Thellman moved to accept and approve the Douglas County Personnel Policy 2019 Update. Motion was seconded by Gaughan and carried 3-0. 
 
ACCOUNTS PAYABLE 01-09-19
Thellman moved to accounts payable in the amounts of $15.00 paid on 12/20/18, $136,414.80 paid on 12/27/18, $667,162.65 paid on 01/03/19, $4.50 paid on 01/07/19 and $954,829.98 to be paid on 01/10/19. Motion was seconded by Derusseau and carried 3-0.

APPOINTMENTS 01-09-19
Thellman moved to appoint the following members to the Fire District No. 2 Board of Directors: Debra McTaggart for a three-year term ending 12/31/20 (filling the expired term of Shaun Mahaffey); and Bill Winegar, for a three-year term ending 12/31/21 (filling the expired term of Sue Drew). Motion was seconded by Derusseau and carried 3-0.

APPOINTMENTS 01-09-19
Thellman moved to confirm the following appointments to the Fire District No. 3 Board of Directors: Rob Harris for a three-year term (filling the unexpired term of Suzanne Evinger) ending 12/31/19; and Dale Flory for a three-year term (filling the unexpired term of John Mathis) ending 12/31/21. Motion was seconded by Derusseau and carried 3-0.

Thellman moved to confirm the reappointment positions to the Fire District No. 3 Board of Directors as follows: Richard Hird for the second full-term ending 12/31/20, John Taul for a first full-term ending 12/31/19; and John Hey for a second full-term ending 12/31/20. Motion was seconded by Derusseau and carried 3-0.

APPOINTMENTS 01-09-19
Thellman moved to reappoint Cam Jacques to the Metropolitan Planning Organization (MPO) Bicycle Advisory Committee for a first full-term ending 12/31/21. Motion was seconded by Derusseau and carried 3-0.

APPOINTMENTS 01-09-19
Thellman moved to reappoint Charles Epp and Shaye Downing to the Criminal Justice Coordinating Council for a second two-year term to expire 12/31/20. Motion was seconded by Gaughan and carried 3-0.
 
Thellman moved to adjourn the meeting. Motion was seconded by Gaughan and carried 3-0.

 
____________________________  ____________________________
 Nancy Thellman, Chair                     Michelle Derusseau, Vice-Chair
 
ATTEST:
 ____________________________  _____________________________  
Jamie Shew, County Clerk                Mike Gaughan, Member