Skip to content Skip to navigation

Commission Board Meeting on Wed, November 21, 2018 - 4:00 PM

Meeting Agenda: 

 

WEDNESDAY, NOVEMBER 21, 2018
4:00 p.m.

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
 (b)  Adoption of Report of Annual Review of Solid Waste Management Plan (Keith Browning);
 (c)  Consider approval authorizing the levy of a special one-quarter percent (1/4%) Countywide retailer’s sales tax for Mental Health Services and related matters      (Cammy Owens);
 (d) Consider approval of a County Resolution appointing an Emergency Management director for Douglas County, Kansas (Kari Wempe);
(e) Consider approval of Notice to Township Board for Cereal Malt Beverage License for 
 Clinton Marina (Clerk’s Office);
(f) Consider approval of Notice to Township Board for Cereal Malt Beverage License for
 Clinton Submarina (Clerk’s Office);
(g) Consider approval of Notice to Township Board for Cereal Malt Beverage License for
  Flamingo Enterprises (Clerk’s Office);
(h) Consider approval for Class “B” Club License for The Bird of Lawrence (Clerk’s Office); and
(i) Acquisition of easement for drainage structure replacements Project No. 2017-66   (Kevin Sontag); and
(j)  Consider appointing Emergency Management Board

REGULAR AGENDA
(2) Consider donation of a parcel of land at East Hills Business Park to Grandstand Glassware and Apparel to facilitate expansion of business (Craig Weinaug and Brandon Petz, representing Grandstand)

(3) Presentation on Capital financing options (Sarah Plinsky and Dave MacGillivray, Springstead Inc.)

(4) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments  
 -Board of Zoning Appeals (1) positions 10/17
 -Building Code of Appeals Board (2) positions 12/16
 -Community Corrections Advisory Board (1) position open (edu); (1) 08/31/18
 -Criminal Justice Coordinating Council (2) positions
 -Douglas County Emergency Management Board
 -East Hills Business Park Association, Inc. Board of Directors (1) position
 -Fire District No. 2 (2) positions 
 -JAAA Advisory Council (2) position
 -JAAA Board of Directors (1) position 
 -Joint Economic Development Council (2) positions
 -Lawrence-Douglas County Advocacy Council on Aging (2) open positions
 -MPO Bicycle Advisory Committee (1) position
 -Mental Health Board (1) position 04/18
 -Property Crimes Compensation Board (1) position
 -Senior Resource Center (1) positon 12/31/18 
 (c)  Public Comment
 (d) Miscellaneous

(5) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

November 21, 2018

Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, November 21, 2018 with all Commissioners present.

CONSENT AGENDA 11-21-18
Thellman moved approval of the following Consent Agenda:
►  Commission Order Nos. 18-051 and 18-052 (on file in the office the County Clerk);
►   2018 Annual Review of the Douglas/Jefferson Counties Regional Solid Waste Management Plan;
►   Resolution No. 18-29 authorizing the levy of a special one-quarter percent (1/4%) countywide retailers’ sales tax for mental health services and related matters;
►   Resolution No. 18-30 appointing Joseph Hoelscher as Interim Emergency Management Director for Douglas County, Kansas;
►   Notice to Clinton Township for a cereal malt beverages at retail for consumption application for Clinton Marina at 1328 E 800 Road;
►   Notice to Clinton Township for a cereal malt beverages at retail for consumption application for Clinton Submarina at 1328 E 800 Road;
►   Notice to Grant Township for a cereal malt beverages at retail for consumption application for Flamingo Enterprises at 1626 E 1550 Road;
►   Class “B” Club License for The Bird of Lawrence, 1626 E 1500 Road;
►   Acquisition of Easement for drainage Structure replacements, Project No. 2017-66; Road No. 18A/457 (N 2050 Road) for: Harold H. and Anna Marie Hickock, Lecompton; Tract No. 1; and
►   Appointment of the Douglas County Emergency Management Board; and nominated the members of the State Emergency Response Commission as the Local Emergency Planning Committee for Douglas County as follows:

Motion was seconded by Derusseau and carried 3-0.
 
DONATION OF PARCEL 11-21-18
The Board considered a request for a donation of a parcel of land at East Hills Business Park by Grandstand Glassware and Apparel to facilitate an expansion of business.

After discussion and receiving no public comment, Thellman moved to approve the donation of a parcel of land at East Hills Business Park to Screen-IT Graphics of Lawrence, Inc. dba Grandstand Glassware, legally described below:

Larger Parcel Description:
Pin Number: 023-102-03-0-00-00 -009.08-0
Property Description:
NP 10-9-01 NOW U13386E,F,& G SP 2-25-98 PART TO NP U13387A/PART REMAINDER U13386C 23A(C) SP 4-8-97 PART TO NEW PLAT U13386B 46.7A(C) SP 12-7-94 SEE ALSO (NEW PLAT) U13386A 80.9A(C) 3-13-20 BEG SW COR SD SEC FOR POB N 1180(5) NLY 195(5) SELY 1274(5) S 30 SELY 350(5) W 1760 TO POB LESS R/W 9.8A(C)
Legal Description:
3-13-20 THAT PART OF SW 1/4 Sf)Sff DFSC. AS:C.OM AT SEC.OR SD SW 1/4 TH ON ASSUMED BEARING N ALONG 0.R SEC LINE 200 FT TO PTON NLY R/W LINE KS HWY #10,SD PT BEING TRUE PT BEG:TH LEAVING SD R/W LINE ON SD ASSUMED BEARING N ALONG SD QR SEC LINE 2422.3 FT TO PT ON SLY R/W LINEAT&SF RR TH ALONG SD R/W N89DEG10'W 1271.83 FT TO PT TH ALONG SD R/W LINE ON A 1960.08 FT RADIUS CURVE TO RIGHT ARC L OF231.06 FT (LONG CHORD OF WHICH BEARS N89DEG47'22"W 230.92 FT)TO PT ON N QR SEC LINE SD SW 1/4 SD SEC 3 TH LEAVING SD R/W LINE N89DEG54'24"W 1134.2 FT ALONG SD N QR SEC LINE TO NW COR SD QR SEC TH S ODEG19'36"E ALONG W LINE SD QR 2564.98 FT TO PT ON NLY R/W LINE SD KS HWY#lO TH ALONG NLY R/W LINE SD KS HWY #10 THE FOLLOWING COURSES & DISTANCES:S89DEG01'33"E 42.27 FT TO A PT TH N68DEG13'27"E 129.41 FT TO A PT TH S38DEG49'33"E 78.04 FT TO A PT TH S89DEG01'33"E 599.58 FT TO A PT TH N88DEG01'27"E 327.27 FT TO APT TH N68DEG23'27"E 181.87 FT TO A PT TH N89DEG18'27"E 199.86 FT TO A PT TH S79DEG22'33"E 407.61 FT TO A PT TH N89DEG18'27"E 649.54 FT TO A PT TH N16DEG39'27"E 120.72 FTTO A PTTHN89DEG58'27"E 29.98 FTTO PT BEG,LESS 31.89A PLATTED TO EASTHILLS BUSINESS PARK 1988,LESS 21.681A PLATTED TO EAST HILLS BUSINESS PARK BLK 1 LTS 3 & 4,LESS 8.471A PLATTED TO EAST HILLS BUSINESS PARK BLK 3 LT 10,LESS .29A PLATTED TO EAST HILLS BUSINESS PARK PART BLK 3 LT 7 1990,LESS 7.723A PLATTED TO EAST HILLS BUSINESS PARK BLK 2LT l(ACREAGE CORR 1999 PER AFFD FILED 09/15/1999 BK 657/842)LESS 12.68A PLATTED TO EAST HILLS BUSINESS PARK BLK 2 LT 2,LESS 6.094A D 574/1773,LESS 15.3A D 395/2164,LESS 19.212A PLATTED TO BLK 3 LT l, LESS 5.lA D395/2164,LESS 12.12A PLATTED TO LTS 4,5 & 6 BLK 2 EAST HILLSBUSINESS PARK FILED 10/05/2001P 17/352 13.109A WK (DIV 2001U13380A02)

Smaller Parcel Description:
Pin Number: 023-102-04-0-00-00-008.14-0
Property Description:
SP 7-6-01 FROM U13381A01 4-13 - 20 TR 13D 1.9A(C)
Legal Description:
4-13-20 TR 13D DESC AS: COM AT SECOR SE 1/4 TH N ODEG1 9'36"W740 .02 FT TO PT BEG :TH N ODEG19'36"W 450.86 FT TH S22DEGW 483.51 FTTH S89DEG02'50"E 183.52 FT TO PT BEG 0.95A WK (DIV 2002 U13381A01)

Motion was seconded by Gaughan and carried 3-0.

CAPITAL FINANCING OPTIONS 11-21-18
Dave MacGillivray, Springstead, Inc, Douglas County’s financial advisor; and Sarah Plinsky, Assistant County Administrator, conducted a presentation to the Board on capital financing options.

 The Commission previously directed staff to reevaluate where we stand with capital financing after the adoption of the 2019 budget and the funds that were allocated and set aside as part of the budget. Staff looked at all underlying assumptions as to how capital can be financed. Proposition 1 was started with projects in mind and then we developed financing mechanisms that fit those projects. This time, we are starting from where we are today with what resources are available. Nothing discussed today involves the quarter-cent tax recently passed for the behavior health project. 

  Highlights included:
• The County is in a strong financial position with an Aa1 rating according to Moody’s Investment Service.
• Through the 2018 Budget, the County dedicated $4M in general fund dollars to the CIP for “pay as you go” cash financing. In 2019 and beyond, that amount will be reduced to $2.6M ongoing.
• Projects range from $100,000 to $6.4M. Currently there are 40 active projects of vital infrastructure.
• With current debt overview and existing one-cent countywide sales tax approved in 1994, the County only keeps .365 percent of that money; the total amount collected is $19M but the majority of the tax goes to the City of Lawrence.
• Currently sales tax revenues are received in the general fund. The current practice is to take 50% of those proceeds and transfer to the CIP sales tax fund where they support debt payments for jail and health facility refinanced in 2012, the public health facility and 911 emergency communications expansion in 2013, with annual payment of $2.3M. The other 50% remains in the general fund used to support operations.
• May look at ways to relocate funds to bolster the general fund so we can increase the CIP sales tax fund.
• Use of sales tax for debt has steady growth but the rate can be volatile.
• County Commission priorities are to focus on immediate jail needs: bringing inmates back to Douglas County, provide space for reentry and work release programs, and allow space for proper classification on inmates; and
• The cost of waiting includes: inflation and other cost increases for capital projects is rising at a rate of 2.5% every six months.

  Thellman opened the item for public comment. No comment was received.

  No action was taken.

ACCOUNTS PAYABLE 11-21-18
Thellman moved to approve accounts payable in the amounts of $305.04 paid on 10/25/18, $330.00 and $1,158,870.05 paid on 11/08/18, $146.06 paid on 11/09/18, $29,777.00 paid on 11/16/18; $343,423.67 paid on 11/21/18; and payroll in the amounts of $1,028,945.20 paid on 08/31/18, $1,071,419.04 paid on  09/14/18, $1,045,786.67 paid on 09/28/18, $680.00 paid on 10/02/18, $1,038,825.05 paid on 10/12/18, $2,820.00 paid on 10/26/18, $1,028,065.41 paid on 10/26/18, $1,226,096.52 paid on 11/09/18 and $1,076,378.67 paid on 11/21/18. Motion was seconded by Gaughan and carried 3-0.

Thellman moved to adjourn the meeting. Motion was seconded by Gaughan and carried 3-0.

 
____________________________  ____________________________
 Nancy Thellman, Chair                       Michelle Derusseau, Vice-Chair
 
ATTEST:
 _____________________________ _____________________________  
Jamie Shew, County Clerk                   Mike Gaughan, Member