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Commission Board Meeting on Wed, October 4, 2017 - 2:30 PM and 4:00 PM

Meeting Agenda: 

WEDNESDAY, OCTOBER 4, 2017
2:30 p.m. Work Session on various financing mechanisms to fund capital improvements. 

4:00 p.m.
-Proclamation for “National 4-H Week”

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders; and
(b) Consider acceptance of dedication of easements and rights-of-way associated with PF-17-00372, Final Plat for Southland Meadows No. 4, a one-lot subdivision on approximately 15 acres located in the northeast corner of the intersection of N 1200 and E 2100 Roads. Submitted by Derrick Bradstreet, property owner of record. (Mary Miller);
(c) Consider approval of Acquisition of Easements for Construction Project No. 023 C-4857-01/2015-17 (Kevin Sontag);
(d) Accept the 2016 Single Audit and the Schedule of Federal Awards (SEFA)-(Sarah Plinsky); and
(e) Consider approval to waive the bidding process and accept the proposed cost of $182,682 submitted by Pictometry International Corp for new oblique photography and Electronic Field Study software (Bryce Hirschman, Steve Miles, Jim Lawson).

REGULAR AGENDA
(2) Explore Lawrence presentation (Andrea Johnson, Director of Marketing and Michael Davidson, Executive Director)-No backup

(3) Authorize the County Administrator’s Office to engage in the development and negotiation of a contract with the Lawrence Douglas County Housing Authority to design and construct up to ten (10) new permanent supportive housing units adjacent to the proposed Crisis Intervention Center. (Oury/Jolicoeur)

(4) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments  
 -Board of Zoning Appeals (4) position 10/16
 -Building Code of Appeals Board (2) positions 12/16
 -Community Corrections Advisory Board (1) position resigned
 (c)  Public Comment

(5) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

 

               

October 4, 2017

Gaughan called the work session meeting to order at 2:30 p.m. on Wednesday, October 4, 2017 with all members present.

The Board held a work session on various financing mechanisms to fund capital improvements. Sarah Plinsky, Assistant County Administrator, led the discussion on a sales tax referendum to fund the behavioral health initiative and a jail expansion.

RECESS
At 3:33 p.m., the Board recessed until the 4:00 p.m. regular meeting.

RECONVENE
At 4:00 p.m. the Board returned to regular session.

PROCLAMATION 10-04-17
Thellman moved to approve a proclamation declaring October 1-7 as “National 4-H Week” in Douglas County. Motion was seconded by Gaughan and carried 3-0.

CONSENT AGENDA 10-04-17
Gaughan moved approval of the following Consent Agenda:
►  Commission Order No. 17-039 (on file in the office the County Clerk);
►  Resolution 17-34 relating to and amending a regulated zoning classification for a tract of land located within the unincorporated territory of Douglas County;
►  Acquisition of Easement for the construction of Project No. 023 C-48057/2015-17 with the following landowners: James E. and Nancy J. Sack, Tract Nos. 01 and 04; Linda R. Eckman Revocable Trust under Agreement dated February 3, 1999 – Linda R. Eckman, Trustee, Tract No. 03; John E. and Sandra S. Pimpe, Tract No. 03; The Charles A. Transue and Mary E. Transue Family Trust, dated May 15, 2013 – Charles A. Transue and Mary E. Transue, Trustees, Tract No. 06; Shirley E. Buerman and Brenda L. Shockley, Track No. 07; Raymond A. and Marsha H. Goff, Tract No. 08; Douglas W. and Susan L. Steel, Tract No. 09; Richard W. Cromwell, Tract No. 11; The Pat Thrasher Revocable Trust UTA dated June 28, 2011 – Pat Thrasher, Trustee, Tract No. 14; Vernon an Mary Jo Hadl, Tract No. 16; James E. Hadl, Tract No. 17; Joshua C. and Tricia M Gorden, Tract No. 18; And John E. and Sandra S. Pimpl, Tract No. 24;
►  Accept the 2016 Single Audit and the Schedule of Federal Awards (SEFA)  as certified by Berberich Trahan and Co, P.A., certified public accountants; and
►  Waived the formal bidding process as the company is a sole source of this proprietary product and authorized a six-year contract and accepted the proposed cost of $182,682 submitted by Pictometry International Corp. for new oblique photography and Electronic Field Study Software.

Motion was seconded by Thellman and carried 3-0.

EXPLORE LAWRENCE PRESENTATION 10-04-17
Michael Davidson, Executive Director of Explore Lawrence, and Andrea Johnson, Director of Marketing, made a presentation to the Board discussing who is searching the website for Lawrence information and its measurable effect on tourism.

LAWRENCE DOUGLAS COUNTY HOUSING AUTHORITY 10-04-17
Shannon Oury, Director of LDCHA, and Jill Jolicoeur, Assistant to the County Administrator, discussed the development and negotiation of a contact with LDCHA and Douglas County to design and construct up to ten (10) new permanent supportive housing units adjacent to the proposed Crisis Intervention Center.

The units would be available to both men and women with a severe and persistent mental illness, who would receive onsite support services from a property manager employed by LDCHA. In addition, clients would receive program and support services, and assessments, related to mental health, substance abuse, education, life skills, and transportation with community agencies including, but not limited to Bert Nash Community Mental Health Center and DCCCA.

The costs associated with the design and construction of this project would be assumed by Douglas County, and upon completion would be purchased in full by LDCHA utilizing LDCHA reserve funding held by the U.S. Department of Housing Development (HUD). Ownership and ongoing operations would be maintained by LDCHA, including maintenance, supplies, administration, leasing and utilities. The amount the LDCHA would be able to pay for the project is subject to the Total Development Cost limit for the area as adopted by HUD. The LDCHA is required to receive prior approval of this project from HUD and the City of Lawrence.

It is important to note that per Section III of the 2000 joint county and city resolution authorizing LDCHA, “all real property owned by the Authority or any not-for-profit organization under authority of this resolution shall be titled to the City of Lawrence, Kansas.” In accordance with this resolution,conversations with the City will be crucial moving forward with this project and important for the Board to consider. In addition, a crucial element for this work is determining the location for this project as it related to the larger proposed “Intervention and Recovery Campus.: and the need to develop a site plan that identified the appropriate location for this project in relation to the additional housing, service and program facilities that are currently being considered and developed with stakeholders. 

Upon receiving the BOC’s approval to move forward in the development and negotiation of a contract to define and advance this project further, LDCHA will continue to take a leadership role in this project, determining the key stakeholders from Bert Nash, City of Lawrence, Douglas County, DCCCA and perhaps others. These stakeholders will provide support to LDCHA and
Douglas County in further defining the scope of this project and design of the housing units to best meet the needs of the special population that will be served by this project, while adhering to the relevant requirements set forth by HUD.

Oury stated the City Ordinance outlines the rules for the development. She must get City and the U.S. Department of Housing and Urban Development (HUD) approval for the development. They have a total development cost restriction. The step request by the Board is to approve and agreement between the Housing Authority and the County and possible Bert Nash. The County will not incur costs. Oury will send a plan to HUD to get approval and discuss costs.

Gaughan opened the item for public comment. No comment was received.

Gaughan moved to authorize the County Administrator’s office to engage in the development and negotiation of a contract with the Lawrence Douglas County Housing Authority to design and construct up to ten (10) new permanent supportive housing unites adjacent to the proposed Crisis Intervention Center. Motion was seconded by Derusseau and carried 3-0. 

ACCOUNT PAYABLE 10-04-17
Gaughan moved to approve accounts payable in the amounts of $5,000.00 paid on 10/03/17, and $484,828.69 to be paid on 10/05/17. Motion was seconded by Derusseau and carried 3-0.

MISCELLANEOUS 10-04-17
Commissioner Derusseau wished to convey the Board’s condolences and prayers to the families involved with the shooting tragedy that happen on Massachusetts Street on Sunday, October 1. She thanked the police and fire personnel who ran into the scene and will carry that heavy burden. She also expressed her appreciation for the Sheriff’s office and their assistance.

Gaughan moved to adjourn the meeting. Motion was seconded by Thellman and carried 3-0.

____________________________  ____________________________
 Nancy Thellman, Chair                     Michelle Derusseau, Vice-Chair
 
ATTEST:
 ____________________________ _____________________________  
Jamie Shew, County Clerk                Mike Gaughan, Member